Event Site Selection

Proper venue selection, taking into account an event’s size and scope, is critical. Premiere Event and Promotion Services Inc. Event Team will research, physically inspect, select, and secure suitable venues for you. Although, we highly recommend you also participate in a site visit before final approval. Once a venue is approved, our event team will conduct and manage necessary follow-up logistical visits.

Theme and Content Development:

The theme of an event is the driving force in capturing the targeted audience. Content development is derived from carefully identifying your definition, design and concept of the event. Prior to implementation of the final product, a design mockup will be provided for review and approval.

Invitations, Programs and Signage:
We will assist you in identifying the design concept for all collateral materials. Our capabilities include overseeing the graphics, design, and final print production.

Exhibit Sales and Support:
Premiere Event and Promotion Services Inc. recognize that exhibit sales can be an integral part of enhancing revenue and sponsor relationships. In coordination with you, we will assist in the supervision of the shipping and set-up of booth assignments.

Public Relations:
Credible media coverage is critical in communicating your message in today’s marketplace. Premiere Event and Promotion Services Inc. will formulate a strategy to obtain maximum local, national and/or international coverage to target audiences. We will also create crisis communications strategies — both reactive and proactive — as well as providing an ongoing counseling and media development.

Social Marketing:
We will collaborate with you to develop promotional media content and strategies with the goal of securing and maintaining customer engagement.

Email Marketing:
Email communication is continuously increasing as an important communications channel for maximizing outreach to your audience(s). We will oversee the entire production and can coordinate ongoing submissions.

Direct Mail:
Premiere Event and Promotion Services Inc. will advise on proprietary marketing techniques designed to integrate your objectives with increasing base financial support. We are driven to increase awareness of your organization and/or enhance its image.

We will advise you on key brand management concepts through advertising and promotional media, to specific initiatives.

Mobile Devices:
Premiere Event and Promotion Services Inc. will utilize mobile devices to effectively and efficiently communicate with you, staff, vendors, and if applicable law enforcement; and we will help you do the same. Mobile devices enable all pertinent parties to communicate efficiently; therefore, secure a safer, more efficient environment.

Administration and Operations

Project Management:
Premiere Event and Promotion Services Inc. in-house divisions have successfully positioned our teams to plan, organize, secure and manage resources to bring about the successful completion of all project goals and objectives.

Budget Preparation & Management:
With client consultation, we will develop a customized event budget. Periodic updates will be provided to you upon request.

Premiere Event and Promotion Services Inc. will negotiate all vendor contracts/bids/proposals, leveraging our industry contacts and discounts to secure the best deals. We take pride in maintaining an environment spearheaded by ethical integrity. Every negotiation is handled with discretion and fairness, and every contract is reviewed, word for word, to ensure there are no surprises. A negotiation is only final once we are confident your expectations have been met.

Planning and Coordination of Logistics:
Our goal is to produce events which are efficient and seamless for both you and your attendees. From inception, the planning and coordination of logistics is tailored to perfection. Our team of detail-oriented staff conceives and reviews every possible aspect.

Vendor Selection and Management:
Our long-standing and successful relationships with industry contacts provide us with an impressive pool of vendor resources. Once the appropriate vendors are selected for the event Premiere Event and Promotion Services Inc. will oversee every aspect inclusive of contract negotiation.

On-Site Staffing & Management:
Senior management and seasoned professionals will handle all aspects of on-site logistics.

Volunteer Management:
Some clients encourage and incorporate the participation of volunteers at their events. To ensure success, we will oversee all aspects of volunteer participation, including pre and post event work.

Security Coordination:
Premiere Event and Promotion Services Inc. will collaborate with various law enforcement agencies to provide all necessary security measures.

Information Technology:
Organizations are faced with ever-changing compliance requirements, a range of security policies, and a need to know what is happening in and outside their systems. Premiere Event and Promotion Services Inc. will collaborate with you to provide the level of information and technology services specific to your event and organization.

Transcription and Translation:
We will identify, secure and oversee translators, sign interpreters or transcription requirements. We will secure and coordinate photography services.

Transportation and Travel: We will secure and coordinate airline and ground transportation services.

Hotel Accommodation: PEPS Inc. will coordinate, track and oversee hotel reservations.

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